CollaborativeAI
CollaborativeAI provides secure, self-hosted AI agents for regulated industries including finance, healthcare, and legal, deployed behind your firewall.
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What is CollaborativeAI?
CollaborativeAI is an open-source, self-hosted AI assistant platform that puts 100+ AI agents directly into tools your company already uses like HubSpot, Zoom, Google Drive, and Slack—without requiring you to replace your existing stack. It adds AI capabilities behind your own firewall, keeping all client and business data on your servers with full control through your own API keys. The platform supports top AI models including OpenAI, Gemini, Claude, DeepSeek for code tasks, and Flux/DeepSeek for image generation.
Key features include custom AI agents built for specific workflows (from project briefs to donor management), deep integrations with Gmail, Outlook, CRMs, project management platforms, and n8n workflow automation. CollaborativeAI automates administrative tasks like proposals, summaries, task lists, donor emails, and accounting work while boosting organizational creativity through content generation, brainstorming, and campaign planning. The platform offers white-label capabilities, token limit customization per user, and is especially accurate, compliant, and secure for finance, health, and non-profit sectors.
CollaborativeAI is designed for forward-thinking enterprises, particularly in regulated industries like finance and healthcare, non-profits, and organizations that require data privacy and security. It serves teams needing collaborative AI where everyone gets information at the right time with zero exposure. The platform is ideal for businesses wanting to avoid vendor lock-ins and costly subscriptions while maintaining maximum security behind their own firewall.
The platform offers both self-hosted deployment (full control, full customization with premium support) and cloud-hosted options for teams wanting instant start with no setup. Being open-source means organizations own what they build with no lock-ins. CollaborativeAI has been 1+ year in production and includes premium support for hosted plans, with AI experts available to help build cu...
CollaborativeAI pricing
Pricing model: Paid
CollabAI offers both self-hosted and cloud-hosted pricing. Self-Hosted AI plans: Starter Hosted at $999/year, Pro Hosted at $1,999 setup + $1,999/year, Enterprise Hosted at custom pricing. Cloud-Hosted plans: Free tier at $0/month, Team plan at $10.99 per user/month with minimum 5 users ($54.95/month) plus $299 setup fee with Zoom onboarding. Self-hosted includes full access, customization, and premium support. Cloud-hosted starts instantly with no setup while CollabAI manages everything.
CollaborativeAI pros
- Self-hosted option keeps all data on your own servers
- Open-source platform with no vendor lock-in
- Choose from top AI models: OpenAI, Gemini, Claude, DeepSeek, Flux
- 100+ AI agents added to existing tools without rip-and-replace
- Deep integration with Gmail, Outlook, Slack, HubSpot, Google Drive
- Custom AI agents built for specific workflows
- n8n workflow automation integration included
- White-label ready to work with your brand
- Token limit customization per user and globally
- 1+ year in production with proven track record
- Premium support included with hosted plans
- AI experts available to help build custom solutions
- Automates admin work: proposals, summaries, task lists, emails
- Boosts creativity: content generation, brainstorming, planning
- Especially secure and compliant for finance, health, non-profits
- Quick to deploy and even faster to adopt
- Free tier available at $0/month
- One initial investment for lifetime benefits
CollaborativeAI cons
- Self-hosted plans require significant upfront cost ($999-$1,999+)
- Team plan requires minimum 5 users ($54.95/month minimum)
- $299 setup fee required for Team plan with Zoom onboarding
- Updates provided for only one year unless new agreement signed
- Beta or experimental features excluded from support unless agreed
- Bug fixes take up to 15 business days for non-critical issues
- Project resumption after pause may not be immediate
- Technical expertise needed for self-hosted installation and setup
- Credentials must be shared via Zoho Vault for hosted setup
- No free self-hosted option available
- Additional costs may apply for updates after one year
Frequently asked questions about CollaborativeAI
Who has access to my data?
Only you have access to your data. It's all kept on your own servers. CollabAI is a self-hosted platform where all data remains on your own server, and since you use your own API keys, you have full control over your data with no exposure to outside parties.
How do I know how many tokens my users will get?
You can set a maximum token limit for all users and also customize the number for individual users. This gives you complete control over usage and costs for each user in your organization.
Is there assistance available for agent creation?
Yes! You can consult with CollabAI's AI experts to help build your custom AI solutions and Agents. This support is available to help you create agents tailored to your specific workflow needs.
Does CollabAI have access to my data?
No. CollabAI is a self-hosted platform powered by OpenAI, Anthropic, and Gemini. All your data remains on your own server, and since you use your own API keys, you have full control over your data. CollabAI itself does not have access to your data.
Can anyone contribute to CollabAI?
Yes, anyone can contribute to the open-source platform. You can visit their GitHub repository to get started with contributing to the CollabAI project.
Do I need to share any credentials during CollabAI installation on my server?
To ensure smooth setup and configuration, CollabAI requests certain credentials and information shared via Zoho Vault, a secure platform where they won't be able to see them. Once setup is complete, you can withdraw access at any time. Alternatively, if you're technically inclined, they can provide guidance for you to perform the setup yourself following their instructions.
Will I get support from the CollabAI team?
Yes, you will receive support from the CollabAI team. You'll receive updates for stable released versions only (beta/experimental features excluded unless agreed). Bugs from software updates are fixed within 15 business days, with critical bugs prioritized by severity. Updates are provided for one year, after which additional costs may apply for further updates subject to a new agreement.
Why should I invest in CollabAI?
You only need to make one initial investment and enjoy long-term benefits for life. This initial investment ensures your data privacy, a personalized customization experience, and puts your AI agents, data, and customization fully in your hands with no lock-ins, no costly subscriptions, and maximum security behind your own firewall.
What if I want to pause the Project?
You can pause the project setup at any time. If you decide not to continue with their services, you will receive a refund. However, if you choose to resume later, please note that resumption of work may not be immediate. They will inform you of the new deadline for setup completion once work resumes.
What AI models does CollabAI support?
CollabAI lets you pick from top models including OpenAI, Gemini, Claude, plus DeepSeek specifically for code tasks, and Flux/DeepSeek for image generation. This flexibility allows you to choose the best model for each specific task or workflow.