Gatherly AI
Transform virtual events with immersive, engaging digital venues.. [Free Trial]
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What is Gatherly AI?
Gatherly AI is an AI-powered virtual events platform that transforms passive online meetings into dynamic, immersive experiences that replicate the social and interactive feel of in-person events. Unlike traditional video conferencing platforms with static gallery views, Gatherly AI uses spatial navigation and multi-floor digital venues where attendees can walk around, move between spaces, and connect organically just like at a real event. The platform has hosted over 7,000 events for leading organizations and boasts a 91% camera/mic-on rate among attendees.
Key features include AI-powered event planning that helps design incredible events with minimal work, immersive multi-floor venues with customizable maps, spatial navigation for natural networking, interactive booths for sponsors and exhibitors, a built-in virtual photo booth for branded event memories, real-time engagement analytics and post-event reporting, broadcast capabilities with live chat/Q&A/polls, VIP suites and sponsor lounges, concurrent activities across multiple floors, dynamic multi-speaker panels, built-in itinerary/agenda features, collaborative whiteboards, gamification with an immersive arcade, and seamless web-based access with no downloads required. The platform supports events from 10 to 10,000 attendees and offers both self-hosted subscription plans and full-service managed event options.
Gatherly AI is ideal for organizations hosting career fairs, trade shows, product demos, webinars, team recognition events, conferences, networking events, educational sessions, job fairs, board meetings, conventions, recruitment sessions, community gatherings, and corporate training. It serves education institutions (with .edu discounts), non-profits (with .org discounts), businesses of all sizes, event planners, HR teams, community managers, and anyone looking to boost virtual event engagement beyond what Zoom or traditional video calls can deliver.
Gatherly AI pricing
Pricing model: Freemium
Gatherly offers a Free Plan ($0) with unlimited events, up to 10 attendees per event, up to 1 hour per event, custom event landing page, event registration integration, and website embed. The Starter Plan is $299/month with unlimited events, up to 100 attendees per event (scalable to 10,000), up to 2 hours per event, plus custom maps, post-event data analytics, and broadcast recordings. The PRO Plan is $599/month with unlimited events, up to 300 attendees per event (scalable to 10,000), up to 4 hours per event, plus logo white labeling, enhanced attendee tracking, and priority support. The Enterprise Plan requires a custom quote with unlimited events, up to 1,000 attendees per event (scalable to 10,000), multi-day events, 5 team members, concurrent events, and Virtual HUBs. Full-Service is quoted per event and includes dedicated event manager, custom venue design, registration management, and pre-event walkthroughs. All plans include social impact discounts for .edu and .org emails. Capacity and customization enhancements available: +2 hours/+100 attendees ($59/month), enhanced tracking/white labeling ($39/month), multi-language CC ($29/month), Virtual HUBs ($149/month), concurrent events up to 3 ($99/month), additional team member ($69/month).
Gatherly AI pros
- 91% of attendees always keep cameras and mics on
- Attendees stay engaged 40 minutes past event end on average
- Only 30 seconds to learn the platform
- No downloads required - completely web-based
- No user information collected with Single Sign-On
- Spatial navigation creates natural in-person-like interactions
- Multi-floor venues enable concurrent activities
- AI planner builds events in minutes with minimal work
- Custom venue build-out with branded multi-floor designs
- Real-time analytics track movement, engagement time, and booth visits
- Built-in virtual photo booth for branded memories
- Interactive booths support videos, brochures, PDFs, forms
- Scalable from 10 to 10,000 attendees per event
- Full-service event management with dedicated event manager available
- Social impact discount for .edu and .org organizations
- Post-event reports include attendance patterns and conversion insights
- VIP suites and sponsor lounges for premium activations
- Broadcast recordings and 90-second highlight reels included
- Mobile-friendly access from any device
- Custom landing pages with sponsor logos on every plan
Gatherly AI cons
- Free plan limited to 10 attendees per event
- Free plan restricted to 1 hour per event maximum
- Starter plan at $299/month may be expensive for individuals
- Pro plan at $599/month for advanced features
- Multi-day events only available on Enterprise plan
- Capacity enhancements add significant monthly costs
- Virtual HUBs cost extra $149/month
- Concurrent Events add $99/month on top of base plan
- Full-service managed events quoted per event at premium pricing
Frequently asked questions about Gatherly AI
What makes Gatherly different from Zoom or other video conferencing platforms?
Gatherly replicates the social and interactive experiences of in-person events using spatial navigation and multi-floor digital venues, whereas traditional platforms like Zoom use static gallery views. On Gatherly, attendees can walk around, move between spaces, and connect organically just like at a real event. This results in 91% of attendees keeping cameras and mics on always (compared to 70% who never engage cams/mics on traditional platforms) and attendees remaining engaged an average of 41 minutes past the scheduled end time.
Do I need to download any software to use Gatherly?
No, Gatherly is completely web-based with no downloads required. Attendees join instantly from any device with just a link, keeping turnout high. The platform also uses Single Sign-On and does not collect user information, making access frictionless.
How many attendees can Gatherly support?
Gatherly is scalable from 10 to 10,000 attendees per event. The Free Plan supports up to 10 attendees, Starter up to 100, Pro up to 300, Enterprise up to 1,000, and all plans can scale up to 10,000 attendees. Multi-day events are available on the Enterprise plan.
What is Gatherly's AI planner and how does it work?
Gatherly's AI planner is built into the feature-rich virtual events platform and helps design incredible events with AI in minutes. Whether planning a conference, networking event, or social gathering, the AI brings ideas to reality and makes it easy to create unforgettable experiences. Hosts can get up and running in minutes with all the tools needed for a successful event, achieving a 10x better experience with a tenth of the work.
What analytics and reporting does Gatherly provide?
Gatherly provides real-time engagement analytics that track attendee flow, engagement time, booth visits, and interactions. Post-event reporting includes attendance patterns, engagement depth, conversion insights, average duration, and engagement scores. All plans include post-event data analytics (Starter and above), and hosts receive a full post-ops report plus a 90-second highlight reel and photo booth images.
Can I customize the event venue and branding?
Yes, every plan includes a custom event landing page with custom banner images, event descriptions, registration requirements, and sponsor logos. The Pro plan and above include logo white labeling. You can browse a library of map templates or have Gatherly's creative team build a unique 100% custom multi-floor venue with your brand colors and logos. Custom event URLs and customizable toolbars are also available.
What sponsor and exhibitor features are available?
Gatherly offers interactive booths perfect for conventions, career fairs, and onboarding. Vendors and exhibitors can showcase offerings with custom links, banners, and customizable forms. Booths support embedded videos, brochures, PDFs, and interactive elements for higher engagement. Sponsor lounges provide exclusive areas for partner activations with branding, perks, and intimate access. Sponsorship monetization is included in all plans, and sponsors get high-visibility brand placement on landing pages and venue floors.
What is the Full-Service event management option?
Full-Service is end-to-end event management quoted per event, including a designated event manager for end-to-end support, attendee invitations and registration management, 100% custom multi-floor venue design and build, promotional event materials, in-event concierges (1 per 150 attendees), pre-event walkthroughs with all speakers and VIPs, and post-event insight reporting. This option works with organizations from 20-person board meetings to 2,000-attendee conventions.
How long does it take to learn Gatherly?
Gatherly is effortless to use and takes only 30 seconds to learn. The interface is very easy to learn even for those not tech-savvy, with a tap-and-go experience from any device. Faculty and event hosts report the platform is easy to use regardless of technical skill level.
What types of events work best on Gatherly?
Gatherly works well for career fairs, trade shows, product demos, webinars, team recognition events, conferences, networking events, educational sessions, job fairs, board meetings, conventions, recruitment sessions, community gatherings, corporate training, employer showcases, and social gatherings. The platform has hosted 7,000+ events for leading organizations including DHL Express, Georgia Tech, UCLA, Toronto School of Management, and Autism Today. Multi-floor venues excel at events requiring concurrent activities, organic networking, and authentic connections.