Kroolo
Kroolo is an AI-powered productivity management software designed for enhanced project, task, and goal management, along with document handling. The software le...
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What is Kroolo?
Kroolo is an all-in-one AI-native WorkOS (Workspace Operating System) that unifies work, AI agents, and search into a single intelligent platform. It replaces 10+ fragmented tools like project management apps, document editors, chat platforms, and goal trackers. The platform enables teams to plan, track, and deliver projects while embedding AI directly into sprints and workflows to automate manual project administration.
Key features include AI-powered project planning that generates tasks, milestones, dependencies, and timelines from text or voice prompts; prebuilt AI agents for project management that eliminate manual oversight; unified context search that indexes docs, chats, tasks, and tickets; voice-to-workflow capabilities; 180+ enterprise prompts; multiple workspace views (list, Kanban, timeline, calendar, workload); real-time collaboration; OKRs/goals tracking; AI docs and forms; dashboards; time tracking; and 50+ integrations with tools like Jira, Notion, Asana, ClickUp, Gmail, and Outlook.
Kroolo is designed for project managers, product managers, sales teams, engineers, marketers, and enterprise teams seeking to boost productivity. It supports individuals, small teams up to 5 members on the free plan, and large organizations with up to 500 members on the Business plan. Enterprises report up to 70% productivity improvement with 180+ features and custom AI agents.
The platform's AI copilot, called Kroo, is agentic AI that thinks, acts, and executes across organizational data. It provides proactive intelligence at every layer, enabling deep reasoning and autonomous action. Unlike traditional task managers, Kroolo is proactive rather than reactive, acting as a smart partner that drives workflows forward with institutional memory.
Kroolo pricing
Pricing model: Freemium
Kroolo offers 4 pricing tiers: Starter ($0/free forever), Plus ($25/user/month), Business ($35/user/month), and Enterprise (custom pricing). The free Starter plan includes 1 workspace, 5 projects, unlimited tasks, up to 5 members, 5 goals, 5 teams, 5 channels with unlimited chats, and Generative AI. Plus plan offers 5 workspaces, 50 projects, unlimited tasks, up to 20 members, 20 teams, 20 goals, 100 docs, 20 channels with unlimited chats, and Generative AI with a 14-day free trial. Business plan provides unlimited workspaces, projects, tasks, up to 500 members, unlimited teams, goals, docs, and channels/chats with Generative AI. Enterprise includes custom demos, team/skills sharing, custom roles, resource workload, Enterprise AI, project financials and tracking, Single Sign-On (SSO), SCIM provisioning, US/EU/APAC data residency, live onboarding/training, and dedicated CSM.
Kroolo pros
- Replaces 10+ fragmented apps with one AI-native platform
- AI automatically generates project plans from text or voice prompts
- Prebuilt AI agents complete tasks in seconds that take hours manually
- Unified context search indexes entire history across docs, chats, tasks, tickets
- Voice-to-workflow turns spoken intent into actionable boards instantly
- Multiple workspace views: list, Kanban, timeline, calendar, workload
- Built-in project financials tracks costs and work in same place
- Automated risk assessment identifies cross-project risks instantly
- Predictive workload planning balances team capacity across portfolio
- 180+ expertly-crafted enterprise prompts for complex business operations
- 50+ integrations with Jira, Notion, Asana, ClickUp, Gmail, Outlook
- Real-time collaboration with visual roadmaps and dynamic calendars
- AI docs and AI forms embedded directly in workspace
- SOC2 and GDPR compliance with enterprise security architecture
- 99.9% AI uptime with 5+ leading LLM models orchestrated intelligently
- Unlimited tasks on all pricing plans including free tier
- Private Vector Sandbox respects internal workspace permissions
- Automated stand-ups and status reporting handled by AI
- Sprints and epics support with burn-down charts for agile workflows
- Drag-and-drop task management across dates in timeline view
Kroolo cons
- Free Starter plan limited to only 1 workspace and 5 projects
- Plus plan at $25/user/month may be expensive for small teams
- Free plan invites only up to 5 members maximum
- Business plan requires contacting sales instead of self-signup
- Enterprise features like SSO and SCIM only on highest tier
- 10 docs limit on free plan is restrictive for document-heavy teams
- Only 5 channels on free plan versus unlimited chats
- Custom roles and permissions only available on Business/Enterprise
- Dedicated CSM only on Enterprise plan
- Data residency options (US, EU, APAC) only for Enterprise customers
Frequently asked questions about Kroolo
What is Kroolo?
Kroolo is an all-in-one AI-native WorkOS (Workspace Operating System) that unifies work, AI agents, and search into a single intelligent platform. It replaces 10+ fragmented apps including project management tools, document editors, chat platforms, and goal trackers. Kroolo is designed for project managers, product managers, sales teams, engineers, and marketers to plan, track, and deliver projects while embedding AI directly into workflows.
Is there a free version of Kroolo?
Yes, Kroolo offers a Starter plan that is Free Forever. This free plan includes 1 workspace, 5 projects, unlimited tasks, up to 5 members, 5 goals, 5 teams, 5 channels with unlimited chats, and Generative AI features included. It's designed for individuals or very small teams who want to try Kroolo's core work management and AI capabilities without cost.
How does Kroolo AI differ from regular chat AI?
Kroolo AI is proactive intelligence integrated into your data structure, enabling deep reasoning and autonomous action across your entire organization. Unlike simple chat tools, it indexes your entire history (docs, chats, tasks, tickets) to provide answers with institutional memory. It includes unified context search, voice-to-workflow capabilities, 180+ enterprise prompts, and prebuilt AI agents that perform tasks autonomously.
What integrations does Kroolo support?
Kroolo supports 50+ integrations including major project management and collaboration tools: Asana, ClickUp, Smartsheet, Wrike, Jira, Notion, Trello, Linear, Gmail, Outlook, Google Calendar, and Outlook Calendar. Users can drag their favorite tools to see the magic and eliminate app switching.
Can I create projects using voice commands?
Yes, Kroolo offers voice-to-workflow capabilities. You can dictate complex organizational structures and Kroolo turns spoken intent into actionable boards instantly. The AI Project Generator creates complete project boards with tasks, subtasks, and due dates using voice prompts, automatically creating tasks and due dates while suggesting the best timeline.
What workspace views does Kroolo offer?
Kroolo provides multiple workspace views including list view, Kanban board view, timeline view, calendar view, and workload view. The timeline view offers visual project scheduling with drag-and-drop task management across dates. Board view organizes tasks visually, while workload view shows weekly views of everyone's workload to balance the team.
Does Kroolo track project budgets and financials?
Yes, Kroolo has built-in project financials that tracks costs and work in the same place. You can see billable vs non-billable hours, compare budget plans to actual spending, and handle hourly or fixed billing easily. This eliminates the need for separate spreadsheets for money management.
How does Kroolo handle risk management?
Kroolo's AI provides automated risk assessment that identifies cross-project risks instantly. It maintains a simple list of risks for every project with scores indicating risk severity. You can link solutions directly to problems and find and fix issues before they stop your project.
What security compliance does Kroolo have?
Kroolo has SOC2 Compliance and GDPR Compliance. It features enterprise security with Single Sign-on (Google, Microsoft, Okta), custom roles and permissions, and custom SAML Provisioning. The security architecture includes a Private Vector Sandbox that respects internal workspace permissions, ensuring proprietary business data remains your own.
How do I get started with Kroolo?
To get started, visit kroolo.com and click 'Sign Up for Free' in the top right corner. You can sign up with your email address or Google account. After entering your email, you'll receive an OTP via email to verify your account. Then enter your full name, create a password (with 1 uppercase, 1 lowercase, 1 special character, and 1 number), agree to terms, and click Sign Up. You'll set up your account name, choose usage type (personal or team), select purpose, optionally integrate tools, create your first workspace, invite team members, create your first project, and access your new Kroolo account.