NeatMail
Show HN: Converted my Gmail into an agent to work for itself
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What is NeatMail?
NeatMail is an intelligent email management tool that integrates directly with Gmail and Outlook to help users get to inbox zero faster. The tool automatically labels incoming emails using AI, categorizing messages into custom or pre-made labels like Action Needed, Pending Response, Urgent, Team, and Calendar so the most important emails are always easy to find. It eliminates the need to manually sort emails by handling organization on autopilot.
Key features include auto-archive for expired mail (newsletters and resolved threads disappear on a schedule you set), bulk unsubscribe to cut through newsletter clutter in one click, and email-to-todo conversion that automatically turns important emails into actionable tasks. NeatMail also drafts context-aware replies using AI that reads past conversations and checks your calendar, pulling in context from Slack threads, HubSpot deals, and calendar events. Additional features include follow-up tracking to see who ghosted you, storage management to purge large attachments, and integrations with Telegram and Slack for alerts.
NeatMail is perfect for anyone who lives in their inbox including professionals in fast-paced corporate environments, founders managing high volumes of customer emails, interns and academics with overwhelming inbox loads, data scientists, and power users who need advanced controls. It works with Gmail and Outlook via secure OAuth connection, and is also open source so users can explore the code, contribute, or self-host it themselves.
NeatMail pricing
Pricing model: Freemium
Free: $0 free forever with no credit card required - includes email tracking (100 emails/mo), custom labels (3). AI draft replies, email digest, follow-up tracking, Telegram & Slack, archive rules, advanced analytics, and priority support are not included. Pro: $9 per month with no credit card required - includes unlimited email tracking, unlimited custom labels, AI draft replies (20/mo), email digest, follow-up tracking, Telegram & Slack, archive rules (5). Advanced analytics and priority support not included. Max: $15 per month with no credit card required - includes unlimited email tracking, unlimited custom labels, unlimited AI draft replies, email digest, follow-up tracking, Telegram & Slack, unlimited archive rules, advanced analytics, and priority support. All plans start with a 7-day free trial of Max, no credit card required, cancel anytime.
NeatMail pros
- Automatically labels emails with AI so important ones are easy to find
- Integrates directly with Gmail and Outlook without needing a new inbox
- 7-day free trial with no credit card required
- Auto-archive removes expired newsletters and resolved threads on your schedule
- Bulk unsubscribe clears newsletter clutter in one click
- Converts important emails to actionable todos instantly
- AI drafts context-aware replies using your tone and calendar
- Pulls context from Slack, HubSpot, and calendar into replies
- Shows who ghosted you with unanswered follow-ups
- Purge large attachments to reclaim inbox space in seconds
- Custom labels learn your preferences when you reassign them
- Open source so you can view code, contribute, or self-host
- Secure OAuth connection with CASA Tier 2 certified infrastructure
- Email digest feature keeps you updated on important messages
- Follow-up tracking prevents you from losing track of important conversations
- Telegram and Slack integrations for instant alerts on priority emails
- Archive rules automate when emails get archived automatically
- Advanced analytics show your email usage patterns
- Priority support available on Max plan
- Unlimited AI draft replies on Max plan
NeatMail cons
- AI draft replies limited to 20/month on Pro plan
- Free plan has only 3 custom labels maximum
- Free plan limits email tracking to 100 emails/month
- Archive rules limited to 5 on Pro plan
- Advanced analytics only available on Max plan
- Priority support only on Max plan
- Unlimited archive rules only on Max plan
- Telegram and Slack not available on Free plan
- Email digest not available on Free plan
- Follow-up tracking not available on Free plan
Frequently asked questions about NeatMail
What is NeatMail and who is it for?
NeatMail is an intelligent email management tool that integrates directly with Gmail and Outlook. It's perfect for anyone who wants to organize their inbox with custom labels and automated responses, including professionals, founders, students, and power users who live in their inbox.
How does the email labeling work?
NeatMail integrates seamlessly with your Gmail or Outlook account, allowing you to create and apply personalized labels directly to your emails. Labels are synced instantly with your inbox. The AI automatically categorizes incoming emails, and if you reassign a label once, NeatMail quietly learns your preferences in the background.
What are auto-draft responses?
Our AI-powered system can automatically generate draft responses for emails that need replies. The AI reads your past conversations and checks your calendar, then drafts context-aware replies in your tone. You can review and edit these drafts before sending, saving you valuable time without tab switching.
Is my email data secure?
Absolutely. We use industry-standard encryption and OAuth authentication. We never store your email content, and you can revoke access anytime from your Google or Microsoft account settings. NeatMail is CASA Tier 2 certified and powered by best-in-class infrastructure.
How do I get started with NeatMail?
Simply sign up and connect your Gmail or Outlook account with a single click using secure OAuth. Our setup wizard will guide you through creating your first custom labels, and you'll be organizing emails in minutes. Everything securely syncs straight from your provider.
What platforms does NeatMail support?
NeatMail integrates directly with Gmail and Outlook via OAuth. It also works with GitHub, Notion, Slack, and HubSpot to understand your business and pull context into your replies. Telegram and Slack integrations are available for alerts on Pro and Max plans.
How does the bulk unsubscribe feature work?
NeatMail helps you cut through newsletter clutter and promotional noise in one click. The bulk unsubscribe feature removes distractions so important emails stay front and center, keeping your inbox clean and organized without manual sorting.
What is the email-to-todo conversion feature?
NeatMail automatically converts important emails into actionable tasks so you can track follow-ups, set priorities, and check things off. All todos are synced with your workflow, ensuring you never forget a follow-up again.
How does the follow-up tracking work?
NeatMail surfaces unanswered emails with one-click so you can see who ghosted you. Unanswered emails are automatically tracked, helping you follow up on important conversations like contract reviews or invoice payments without losing track.
Can I self-host NeatMail?
Yes, NeatMail is completely open source with an MIT license. You can explore the code on GitHub, contribute to development, or self-host it yourself. The tool is built with Next.js, React, TypeScript, and integrates with Gmail and Outlook via OAuth.