Receipt AI
Receipt-AI is an AI-powered tool for managing receipts with text messages. It eliminates the need for traditional methods, such as download...
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What is Receipt AI?
Receipt AI is an AI-powered receipt management tool that allows businesses, finance teams, and individuals to upload receipts via SMS text message, email, or web upload. The tool automatically extracts data from receipt images including date, vendor name, total amount, line items with quantities and unit prices, tax breakdown, and payment method. It then categorizes expenses using AI and can sync directly to QuickBooks Online or Xero for one-click reconciliation.
Key features include SMS-based receipt upload (no app download required), automatic line item extraction, AI expense categorization, duplicate receipt detection, support for 9+ document types (receipts, invoices, checks, bank statements, purchase orders), support for 39 languages, and secure encrypted cloud storage. The tool supports multiple file formats including JPEG, PNG, PDF, TIFF, WEBP, HEIC, and HEIF. Receipt Insight 2.0 provides visual analytics with pie charts, column charts, and bar charts showing top vendors, spending patterns, top sources, and top expenses.
Receipt AI is specifically designed for traveling teams, contractors on job sites, on-site professionals, small businesses, accountants, and anyone who handles expense reporting. It is particularly useful for teams that frequently travel or work remotely where downloading mobile apps is inconvenient. The tool claims to save 97% of time compared to traditional receipt management methods and has processed 32,352+ receipts saving 54,998 minutes total.
Receipt AI pricing
Pricing model: Free
Receipt AI offers paid plans only with no free tier. The Pro plan costs $29/month ($290/year) for 1 employee, 2 phone numbers, 100 receipt photos per month, SMS upload (US/Canada), email upload, AI extraction, cloud storage, business insights, CSV export, and upload to Xero/QuickBooks. The Business Basic plan costs $99/month ($990/year) for 5 employees, 10 phone numbers, 500 receipts per month, all receipts in one place, early access to new features, AI categorization, and sync with Xero or QuickBooks Online. The Business Advanced plan costs $299/month ($2,990/year) for 10 employees, 20 phone numbers, 2,500 receipts per month, and all Premium features plus sync with Xero or QuickBooks Online. Credit card required for all plans.
Receipt AI pros
- SMS receipt upload without needing to download a mobile app
- Direct integration with QuickBooks Online for one-click reconciliation
- Direct integration with Xero for one-click reconciliation
- Automatic line item extraction with quantities and unit prices
- AI-powered automatic expense categorization
- Duplicate receipt detection prevents double entries
- Supports 9+ document types including invoices and bank statements
- Supports 39 languages for international receipts
- Multiple upload methods: SMS, email, and web drag-and-drop
- Secure encrypted cloud storage for all receipts
- Receipt Insight 2.0 provides visual spending analytics with charts
- Works for users without accounting software
- Auto-renames receipt files automatically
- Supports HEIC and HEIF formats from iPhone
- Can add memos to receipts via SMS text or email subject line
- Editable extracted line items sync instantly to accounting software
- Flagged receipts for review when line items don't add up
Receipt AI cons
- SMS upload only supports US and Canada phone numbers
- No free tier or free plan available
- Email works worldwide but SMS is country-limited
- SMS allows only one photo per message
- Pro plan limited to 100 receipts per month
- Business Basic is 500 receipts per month not per year despite some confusion
- Auto-reconciliation marked as coming soon not fully available
- No public API documentation available
- Premium pricing starting at $29/month may be expensive for solo users
- Cannot send multiple photos via SMS simultaneously
Frequently asked questions about Receipt AI
What is Receipt AI and what does it do?
Receipt AI is an AI and SMS receipt management tool that lets you save 97% of your time by texting receipts directly into Xero and QuickBooks Online. It automatically extracts and syncs line items, categorizes expenses using AI, and uploads receipts in seconds. The tool uses SMS, email, or web upload to collect receipts and AI-driven algorithms to extract and sort information accurately.
How do I upload receipts to Receipt AI?
You can upload receipts in three ways: (1) SMS - take a photo and text it to Receipt AI, (2) Email - forward your receipt from your registered email address with or without attachments, adding memos in the subject line, or (3) Web - drag and drop receipts directly on the website. SMS supports one photo per message while email allows up to three photos per message.
Do I need accounting software to use Receipt AI?
No, you do not need accounting software to use Receipt AI. You can simply review receipts and you're done. However, if you use QuickBooks Online, you can click Match for one-click reconciliation. If you use Xero, you can click OK for one-click reconciliation. Good financial knowledge is key to making smart decisions and gaining insights.
Does Receipt AI support email uploads?
Yes, Receipt AI supports email uploads. You can forward your receipt from the registered email address, with or without attachments. You can send multiple receipts by email up to three photos at a time. Each photo is stored as a separate receipt in your account. Add memos in the subject line when using email.
How do I add memos to receipts?
If using SMS, type your memo as a text message along with the receipt photo before sending to Receipt AI. If using email, add the memo in the subject line. You can also add or edit a memo anytime by clicking 'Edit Receipt' in your account. Memos are displayed in your account for better organization.
Does Receipt AI detect duplicate receipts?
Yes, Receipt AI automatically detects duplicates. If the same receipt is uploaded more than once, it will be flagged as a duplicate and not pushed to your accounting software. This keeps your books clean and prevents double entries in QuickBooks or Xero.
What countries are supported for SMS uploads?
At the moment, Receipt AI supports phone numbers from the US and Canada only for SMS uploads. Email works worldwide. The company is actively working to bring Receipt AI to more countries soon. You can type your email on their website to be the first to know when they expand their reach.
What file formats does Receipt AI support?
Receipt AI supports JPEG, PNG, PDF, TIFF, WEBP, HEIC, and HEIF file formats. This includes formats commonly used by iPhone users (HEIC/HEIF). The tool also supports 39 languages for processing receipts from different countries.
Does Receipt AI extract line items from receipts?
Yes, Receipt AI extracts all key details including date, vendor, total, and each line item such as item names, quantities, unit prices, and tax. For each line item it captures: Item (product/service name), Quantity, Unit Price, Total Price (Quantity × Unit Price), and Category (accounting category like Meals, Lodging, Office Supplies, Travel). You can edit extracted line items by clicking 'Edit Receipt' and changes sync instantly to QuickBooks Online or Xero.
Is Receipt AI secure and are receipts encrypted?
Yes, every receipt in Receipt AI is encrypted and securely protected, as well as your account information. Safeguarding data is their top priority. Receipts are stored in secure cloud storage. Receipt AI (receipt-ai.com) is their only official brand and they are not affiliated with any other services with similar names.