HealthKey
HealthKey is an AI-powered tool primarily designed for simplifying and summarizing medical records. Its structured process manages to trans...
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What is HealthKey?
HealthKey is an AI-powered Patient Identification service designed for clinical trial sites and research teams. The platform integrates with Electronic Health Records (EHR) systems to automatically prescreen and match patients to eligible clinical trials based on encoded inclusion and exclusion criteria. By uploading trial eligibility criteria, HealthKey's AI scans thousands of patient records in minutes and delivers a ready-to-enroll list of pre-screened, prioritized patient matches directly to research teams.
Key features include AI-driven patient matching algorithms that analyze EHR data in real-time, a trial monitoring dashboard for tracking enrollment metrics, secure HIPAA-compliant patient data management, and regulatory compliance tracking. The platform provides evidence-backed patient matches with citations from original medical records, allowing teams to verify and qualify candidates quickly. HealthKey can scan massive patient databases (up to 80,000+ patients) and identify exact eligible patients ranked by enrollment likelihood.
HealthKey is designed for clinical trial teams, clinical research organizations (CROs), pharmaceutical companies, and healthcare providers including physician offices and clinic sites. It particularly benefits Coordination of Clinical Research (CRC) staff who traditionally spend hours manually scrubbing charts, as well as site managers and research coordinators responsible for patient enrollment. The tool helps clinics unlock new revenue streams while getting patients access to potentially life-changing treatments faster.
The platform delivers measurable results including doubling patient matches in half the time, reducing chart review by up to 97%, finding eligible patients after years of zero enrollments, and accelerating enrollment while reducing screen failures. HealthKey works with major EHR providers including Epic, Cerner, and integrates seamlessly with existing healthcare IT infrastructure.
HealthKey pricing
Pricing model: Free
$0 upfront costs with a pay-per-patient success fee model - HealthKey charges success fees per patient enrolled, scaling with sites, studies, and subjects. No payment unless successful. Free implementation ($15,000 value), free protocol setup for 5 trials ($5,000 value), and free premium support ($2,500 value) included for new sites. Limited to 20 new sites this quarter. Offer valid through June 30, 2026. Some third-party sources indicate subscription pricing starting at $49/mo or $249 per provider per month, but the primary website emphasizes the success fee model with no upfront costs.
HealthKey pros
- AI-powered patient identification replaces manual chart reviews
- Processes thousands of medical records in minutes instead of hours
- Double patient matches in half the time compared to manual screening
- Reduce chart review time by up to 97%
- Find qualified trial participants 75% faster than manual screening
- Reduce patient recruitment costs by up to 60% through precise AI matching
- HIPAA-compliant and security-first data handling
- Integrates seamlessly with existing EHR systems (Epic, Cerner, Medidata)
- Delivers pre-screened, prioritized patient matches daily
- Evidence-backed matches with citations from original medical records
- Patients ranked by likelihood to enroll for better qualification
- Reduce screen failures and prevent delayed trials
- $0 upfront costs with success fee per patient (risk-free model)
- Free implementation worth $15,000 for new sites
- Free protocol setup for 5 trials worth $5,000
- Free premium support worth $2,500 included
- Get started in 1 week with quick implementation
- See qualified patients in dashboard within days
- Real-time enrollment metrics to keep trials on schedule and budget
- Eliminate data silos by connecting directly to existing EHR systems
HealthKey cons
- May require significant investment in infrastructure and expertise
- Limited information publicly available on detailed pricing tiers
- May not be suitable for small businesses or single-provider clinics
- Dependent on EHR system integration quality and compatibility
- Success fee model means costs scale with patient enrollment volume
- Limited to 20 new sites per quarter for free offers
- Requires encoded trial eligibility criteria setup (protocol complexity)
- Third-party AI summaries may need physician verification
- Offer valid only through June 30, 2026 for free benefits
- Primarily focused on clinical trials, not general patient care
Frequently asked questions about HealthKey
What is HealthKey and what does it do?
HealthKey is an AI-powered Patient Identification service for clinical trial sites that helps identify and qualify patients fast by matching trials' eligibility criteria with patient EHR data. The platform integrates with your EHR to analyze patients' data in a HIPAA-compliant way, encodes your trials' eligibility criteria, scans your EHR for candidates using AI, and presents matches with evidence from patients' records so your research team can qualify them.
How does HealthKey's AI patient matching work?
HealthKey utilizes AI-driven patient matching algorithms to identify eligible candidates from electronic health records (EHRs) in real-time. Simply upload your inclusion and exclusion criteria, and the platform encodes these trial eligibility criteria and scans your EHR database for candidates. The AI processes thousands of records in minutes, presenting matches ranked by how likely they are to enroll, with evidence citations from original medical records.
What are the main benefits of using HealthKey for clinical trials?
HealthKey helps boost enrollment, slash screen failures, and maximize revenue for clinical trial teams. Users find qualified trial participants 75% faster than manual screening, reduce patient recruitment costs by up to 60%, and reduce chart review time by up to 97%. The result is accelerated enrollment, reduced screen failures, fewer delayed trials, and getting patients access to potentially life-changing treatments faster.
Is HealthKey HIPAA compliant and secure?
Yes, HealthKey is security-first and HIPAA compliant. The platform connects to your EHR to analyze patients' data in a HIPAA-compliant way and ensures secure patient data management. All patient records and personal health information (PHI) are handled securely in compliance with HIPAA regulations.
What EHR systems does HealthKey integrate with?
HealthKey works with your existing EHR system and integrates seamlessly with major providers including Epic, Cerner, and Medidata. The platform connects to your EHR to analyze patient data and eliminates data silos by connecting directly with your existing EHR systems. It integrates with existing healthcare IT infrastructure for smooth adoption.
How much does HealthKey cost and what is the pricing model?
HealthKey operates on a $0 upfront costs, risk-free success fee model - they charge success fees per patient enrolled and only get paid if you're successful. The pricing scales with your sites, studies, and subjects. New sites receive free implementation ($15,000 value), free protocol setup for 5 trials ($5,000 value), and free premium support ($2,500 value), limited to 20 new sites this quarter with the offer valid through June 30, 2026.
How quickly can I get started with HealthKey and see results?
You can get started with HealthKey in 1 week with quick implementation. See qualified patients in your dashboard within days after connecting your EHR. The platform delivers eligible patients for your clinical trials via email every day once integrated, providing ready-to-enroll lists straight to your team.
What types of organizations should use HealthKey?
HealthKey is best for clinical research organizations, pharmaceutical companies, and healthcare providers including physician offices and clinic sites. It targets clinical trial teams, Coordination of Clinical Research (CRC) staff, site managers, and research coordinators responsible for patient enrollment. The platform empowers healthcare providers by streamlining patient identification for clinical trials and unlocking new revenue streams.
How does HealthKey compare to manual chart screening in terms of results?
HealthKey doubles patient matches in half the time compared to manual screening. Real case studies show: Tekton Research cut RA trial chart review by 97% (from 1,300 charts to 40, saving 626 hours); Oregon Urology Institute found 6 eligible PSMA-DC patients in 1 week after enrolling zero for two years; and HealthKey screened 1,452 patients across two clinics simultaneously for a Phase 2 Bladder Cancer trial, finding eligible patients at each site.
What evidence does HealthKey provide to verify patient matches?
HealthKey presents matches with evidence from patients' medical records so your research team can qualify them. The platform provides evidence-backed patient matches with citations from original medical records, allowing you to trust and verify the findings. Matches are ranked by how likely patients are to enroll, and the dashboard shows qualified patients with their supporting medical record evidence.