Kofax
Optimize workflows with AI-driven document processing and integration.. [Contact for Pricing]
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What is Kofax?
Kofax (now Tungsten Automation) is an AI-powered intelligent workflow automation platform that helps enterprises streamline document-intensive business processes. The platform combines intelligent document processing (IDP), robotic process automation (RPA), process orchestration, and document capture to transform unstructured content into actionable data and automate complex workflows across organizations.
Key features include AP & AR automation for touchless invoice processing, document and workflow automation with AI agents, PDF & eSignature solutions (Power PDF and Tungsten SignDoc), and print & workplace automation with cloud-based print management (Printix and ControlSuite). The platform offers intelligent capture with OCR, workflow orchestration, ERP integrations (SAP, Oracle, Microsoft Dynamics), e-invoicing network connectivity, and secure cloud deployment options.
The platform is designed for global enterprises in finance, healthcare, supply chain, government, and other industries that handle document-heavy processes. It serves 25,000+ customers worldwide with 2,200 employees across 32 countries, helping finance teams, IT departments, and business units reduce manual work, improve compliance, and achieve up to 55% increases in operational efficiency.
Kofax pricing
Pricing model: Freemium
Pricing is custom subscription-based and not publicly disclosed on the website. Median contract value is $38,920 per year (range: $21,877-$133,685). Power PDF Standard is available as an individual license for $129 one-time payment. AP automation through Tungsten e-Invoicing averages $2 per invoice (vs global average of $10.89). Payment terms include one-time payment for licenses with optional annual maintenance for updates and support. Best months to buy are December, January, and March. Contact sales team for business-specific pricing.
Kofax pros
- Leader in 2025 Gartner Magic Quadrant for Intelligent Document Processing
- AI-powered automation with purposeful AI for the right task at the right cost
- Touchless invoice processing cuts processing time by 50%
- Average cost-per-invoice of $2 vs global average of $10.89 (80% savings)
- Largest and most robust e-invoicing network connecting businesses and suppliers globally
- Seamless ERP integrations with SAP ECC, SAP S/4HANA, Microsoft Dynamics 365, NetSuite, Oracle
- 40-year legacy with trusted workflow automation expertise
- Cloud-agnostic print management works across AWS, Azure, Google Cloud, MinIO, private clouds
- Power PDF wins three 2024 Top-Rated Awards for PDF editing
- Up to 55% increase in operational efficiency reported by users
- Up to 45% productivity increase from automating repetitive tasks
- 45% improvement in customer satisfaction after adoption
- Zero Trust security principles with encrypted printing and audit trails
- Hybrid cloud deployment supporting on-prem, cloud, and hybrid environments
- 25,000+ global customers across 32 countries
Kofax cons
- Pricing is custom/model subscription - not publicly disclosed on website
- No free tier available for enterprise automation platform
- AP Automation requires contacting sales team for pricing quotes
- Learning curve for enterprise-grade features and configuration
- Primarily designed for large enterprises rather than small businesses
- Some features require integration with Tungsten e-Invoicing Network for full value
- On-prem deployment requires more IT resources than cloud-only solutions
- Rebrand from Kofax to Tungsten Automation may cause confusion
Frequently asked questions about Kofax
Is there a way to automate invoices?
Yes, Tungsten's AP and AR automation software uses AI-powered automation to eliminate slowdowns in AP processes and improve invoice speed, accuracy, and compliance. The solution captures, categorizes, and approves any invoice from any supplier automatically. Request a demo to learn how the invoice automation software can enhance your accounts payable team.
How much does AP automation cost per invoice?
The average cost-per-invoice with Tungsten e-Invoicing is just $2, compared to the global invoicing average of $10.89 per invoice. This represents savings of over 80%. When using InvoiceAgility, you gain access to the Tungsten e-Invoice Network, a proprietary digital network connecting businesses, suppliers, and financial institutions.
What is Document Intelligence?
Document Intelligence uses Tungsten's AI-powered automation to transform unstructured content into trusted, usable data and actions across business processes. It focuses on Intelligent Document Processing for data accuracy, Workflow Automation to reduce cycle time, Knowledge Discovery for faster answers, AI Agents & Bots to increase team capacity, and Security & Compliance for risk control.
What is the difference between RPA and workflow automation?
Robotic process automation (RPA) mimics human actions and automates rote, rule-based tasks like invoice approval based on yes-or-no requirements. Workflow automation handles more complex series of processes with multiple steps and decision-making. Workflow automation may rely on RPA for some steps, plus AI, document automation, and other automation types.
What is workflow automation software?
Workflow automation software automates everyday business processes using RPA and artificial intelligence. Unlike older rule-based automation limited to yes-or-no tasks, Tungsten workflow automation leverages AI to enable reasoning and decisions. In healthcare, it can securely extract patient data, categorize it, retrieve it as needed, and enhance patient privacy by reducing exposure of sensitive data.
Why is print and workplace automation more important than ever?
Hybrid work changed the risk profile overnight. When employees print from anywhere, organizations need consistent control over what gets printed, where it goes, and who can access it. Studies show up to half of documents printed at home are work-related, increasing chances sensitive information is printed outside IT visibility or left unattended at printer trays, kitchen tables, or hotel business centers.
What implementation options are available for print automation?
Three deployment approaches are supported: On-prem for maximum control over policies, security, and data handling; Cloud for fast rollout and simple management with reduced print server reliance; and Hybrid (most common) - 75% of organizations in 2026 prefer hybrid to support both cloud and existing on-prem investments while transitioning gradually with less disruption.
Can accounts payable be automated?
While AP teams cannot be fully automated, many processes can. Invoice processing automation reduces human error mistakes, increases processing speed for on-time payments, frees staff for value-driving work, improves cash flow management, enhances supplier relationships, tracks compliance with financial and governmental regulations, reduces security breach likelihood, and provides insights into AP performance and financial data.
Which software is best for invoices?
Tungsten's industry-leading invoice automation software serves clients globally. Pfizer saved over $2 million annually, Kroger freed time for value-add activities, SignUp Software found Tungsten outperformed seven other options, and Thermo Fisher Scientific reduced lost or unpaid invoices. Products include InvoiceAgility with e-Invoicing Network, Process Director for SAP, MarkView for Oracle, and AP Agility for any ERP.
What is the best workflow management software?
Tungsten's automated workflow software combines AI, intelligent document processing, low-code process orchestration, and RPA. Businesses adopting it see up to 55% operational efficiency increases, up to 45% productivity increases from releasing teams from repetitive tasks, and partners report up to 45% improvement in customer satisfaction from quicker turnaround times.