Clearword
Clearword is a real-time AI meeting assistant designed to enhance productivity and effectiveness during live calls. It seamlessly integrates with various platfo...
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What is Clearword?
Clearword is a real‑time AI meeting assistant designed to automate note‑taking, summarization, and follow‑up for online meetings. It joins your calls on platforms like Zoom, Microsoft Teams, and Google Meet, listens in real time, and extracts core information such as action items, key decisions, and unanswered questions so participants can focus on the conversation instead of manual note‑taking. The tool then creates structured summaries, searchable transcripts, and follow‑up emails that can be shared with attendees or stored for later reference.
Clearword positions itself as a productivity layer for digital agencies and remote or hybrid teams that run frequent client or internal meetings. It organizes meetings into a searchable video and transcript library, allowing users to revisit past discussions, check what was agreed upon, and track who is responsible for each task. The platform also integrates with common collaboration tools so notes and action items can be pushed directly into project management or document systems, reducing the need for manual copying and re‑typing.
Key use cases include status updates, client kickoff calls, sprint reviews, and recurring team meetings where clarity and accountability matter. Because the assistant joins the meeting automatically once connected to your calendar, it can capture discussions consistently across projects and clients, helping teams standardize how they record decisions and next steps. The tool is especially useful for agencies that want to reduce miscommunication, improve client reporting, and minimize the time spent on post‑meeting admin.
Clearword differentiates itself by emphasizing real‑time summarization and a clean, minimal interface that stays out of the way during the meeting. The summaries are designed to be concise yet comprehensive enough that stakeholders who did not attend can still understand the main points and required actions. Teams can also rely on the searchable archive to quickly find past decisions or promises without having to re‑watch full recordings, which helps maintain continuity across long‑running projects and client relationships.
Typical users include agency founders, project managers, account leads, and remote teams who run many meetings per week and want to avoid the cognitive load of note‑taking. The tool is also suitable for organizations that are transitioning from purely in‑person or ad‑hoc meeting practices to more structured, documented workflows. By turning ad‑hoc conversations into a searchable, actionable knowledge base, Clearword aims to help teams run fewer but more effective meetings and spend less time on follow‑up emails and clarification requests.
Clearword pricing
Pricing model: Freemium
Clearword offers a Free plan and paid plans that start at $27 per person per month when billed annually, or $30 per person per month when billed monthly. The Free plan includes a limited number of meetings and minutes per month, typically around 10 meetings and 300 transcription minutes; if this limit is exceeded, the account is paused and Clearword will not join additional meetings until the user either upgrades or adds extra minutes. Paid plans provide higher monthly limits, usually around 3000 transcription minutes and unlimited meetings, along with all Free‑plan features such as AI‑powered summaries, action items, and AI‑generated follow‑up emails. Users on monthly plans can cancel at any time, and account holders can upgrade between monthly and annual tiers or add extra minutes from the account section if they exceed their monthly allowance.
Clearword pros
- Real‑time AI meeting assistance during calls
- Automatic extraction of action items and key decisions
- Generates concise meeting summaries without manual input
- Creates searchable transcripts of every meeting
- Organizes meetings into a searchable video and transcript library
- Works with Zoom, Microsoft Teams, and Google Meet
- Minimizes manual note‑taking and reduces post‑meeting admin
- Sends AI‑generated follow‑up emails to attendees
- Integrates with common collaboration tools for task and document sync
- Helps reduce miscommunication and client misunderstandings
- Supports multiple workspaces for different projects or clients
- Allows sharing of meeting pages and summaries with adjustable permissions
- Centralizes project‑related meetings in one place for continuity
- Improves accountability by clearly assigning action items
- Makes it easy to revisit past decisions without re‑watching full recordings
Clearword cons
- Requires signing up with Google Auth, limiting SSO options
- Only English is officially supported for summaries
- Limited language support even in beta despite many transcript languages
- Transcripts in other languages are summarized in English only
- Free tier has a hard cap on minutes and meetings
- Usage pauses if free minute limit is reached, blocking new meetings
- Pricing may be high for small teams or solopreneurs
- Limited customization options for summary templates and formatting
- No mention of native support for some less common video‑conferencing tools
- Lacks built‑in reporting or analytics beyond the AI‑generated notes
Frequently asked questions about Clearword
How does Clearword join my meetings?
Clearword joins your meetings by connecting to your calendar and video‑conferencing account; once you paste the shareable link of an ongoing meeting, the assistant enters the call and begins listening. It captures the audio, generates transcripts, and extracts key points such as action items and decisions in real time, so you do not need to manually invite it to each call after the initial setup. The platform supports Zoom, Microsoft Teams, and Google Meet, and can be configured so it automatically joins your scheduled meetings without extra steps from you.
Which video‑conferencing platforms does Clearword support?
Clearword currently supports Zoom, Microsoft Teams, and Google Meet for automated note‑taking and summarization. The assistant can join calls on these platforms, record the audio, generate transcripts, and create summaries without requiring you to switch tools or hosts. Support is designed to work across both one‑on‑one and larger group meetings, as long as the host has enabled appropriate permissions for third‑party participants.
Is there a free tier available?
Yes, Clearword offers a Free plan that includes a limited number of meetings and transcription minutes per month, typically around 10 meetings and 300 minutes of transcription. If you exceed this limit, your account is paused and Clearword will not join any further meetings until you either upgrade to a paid plan or add extra minutes from your account settings. The Free tier still provides core features such as AI‑powered summaries, action items, and AI‑generated follow‑up emails.
How are paid plans structured and priced?
Clearword’s paid plans start at $27 per person per month when billed annually, or $30 per person per month when billed monthly. These plans increase your monthly transcription limit to around 3000 minutes and remove the cap on the number of meetings, while retaining all Free‑plan features including automatic summaries, action items, and follow‑up emails. Users can upgrade at any time and switch between monthly and annual billing in the account section.
What happens if I exceed my transcription‑minute limit?
If you exceed your monthly transcription‑minute limit on either the Free or paid plans, Clearword will pause your account and will not join any new meetings. You can still access and view your previous meetings, transcripts, and summaries, but the assistant will not participate in upcoming calls until you either add extra minutes or upgrade your plan. Extra minutes can be purchased directly from the account settings if you have a particularly busy month.
Can I cancel or change my plan at any time?
Yes, Clearword allows you to cancel or change your plan at any time if you are on a monthly billing cycle. You can also upgrade between monthly and annual tiers, or switch to a higher‑tier plan as your team or usage grows. When you cancel, you typically retain access to your existing meetings and data, but no new assistant‑joined meetings will be processed once your plan is downgraded or ended.
Which languages are supported?
Clearword officially supports English for both transcripts and summaries. In addition, there is a beta version that can transcribe over 100 languages, but summaries for those languages are still generated in English. If you need summaries in another specific language, you can contact Clearword support to discuss potential changes or custom setups.
How do I sign up and authenticate?
You can sign up for Clearword by visiting the website and using Google Auth, which is the only current signup method. This allows the platform to authenticate your account, connect to your Google Calendar and Google Meet, and simplify the setup process while maintaining security and password protection. If you are primarily a Microsoft user, you can still use Clearword for Teams and Zoom meetings, but initial registration must go through a Google Workspace email.
How does Clearword handle meeting privacy and data storage?
Clearword stores meeting audio, transcripts, and summaries in its secure environment, allowing you to revisit and search past meetings. The platform includes privacy and acceptable‑use policies that outline how your data is handled, and you retain control over which meetings the assistant joins and how long recordings are kept. Users can typically adjust sharing settings for each meeting page to control who inside or outside their organization can view the notes and recordings.
What types of teams benefit most from Clearword?
Clearword is especially suited for digital agencies, remote and hybrid teams, and project‑driven organizations that run many client or internal meetings. Teams that want to reduce miscommunication, standardize meeting documentation, and minimize time spent on note‑taking and follow‑up emails will see the biggest benefit. The tool is also useful for agencies that rely on clear accountability and documented decisions when reporting results to clients or managing multiple projects simultaneously.