EmailWhiz
EmailWhiz for Gmail™ is an AI-powered tool designed to streamline email management and improve productivity. With this tool, users can cond...
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What is EmailWhiz?
EmailWhiz for Gmail is a Google Workspace add‑on that uses generative AI to automate and streamline email handling directly inside Gmail. It condenses long messages into concise key points so you can quickly grasp the main topics, requests, decisions, and obligations without rereading entire threads. The tool also creates suggested replies based on the email context, helping you respond faster and more consistently while reducing the mental load of drafting messages from scratch.
Beyond summarization and drafting, EmailWhiz auto‑generates follow‑up tasks from an email’s content, turning action items and commitments into structured tasks that are easier to track and prioritize. It additionally extracts and structures contact data from emails, pulling out names, titles, organizations, addresses, phone numbers, and websites and saving them in a Google Sheets spreadsheet so you can avoid manual data entry and build lead lists or contact databases. The app also lets you save key details—such as people mentioned, dates, decisions, and important numbers—for later reference, so you spend less time searching back through old messages.
EmailWhiz is designed for professionals who handle heavy email volumes, including salespeople, recruiters, customer‑success managers, project managers, and small‑business owners who want to reduce manual work and keep leads and tasks organized. It integrates with Google Workspace services like Gmail, Google Sheets, and Google Tasks, so it fits into existing workflows rather than forcing a separate system. Because it is powered by Google Vertex AI’s PaLM model, it focuses on summarizing and extracting information rather than sending or modifying emails on its own, which makes it suitable for users who want AI assistance without fully delegating their communication to an external platform.
The target audience includes anyone who regularly receives inbound leads via email and wants to capture and enrich those contacts automatically, as well as knowledge workers who need to keep track of decisions, deadlines, and commitments across many threads. It is especially useful for teams that rely on spreadsheets for contact lists or task tracking, since EmailWhiz writes extracted data directly into Google Sheets. The tool is least suited for users who want deep workflow automation such as auto‑replying, auto‑filing, or complex routing rules, since it stays focused on summarization, reply suggestions, task creation, contact extraction, and data‑capture rather than full inbox automation.
EmailWhiz pricing
Pricing model: Paid
EmailWhiz offers a free tier of 5 requests per user before requiring a subscription. After the free limit is reached, you must choose a paid plan: Basic offers up to 240 requests per month for 5.99 USD; Standard offers up to 600 requests per month for 11.99 USD; Growth offers up to 1,400 requests per month for 24.99 USD; Enterprise offers up to 3,000 requests per month for 49.99 USD. A single request is counted each time the add‑on performs a distinct task, except that summarizing an email, suggesting a reply, and creating follow‑up tasks together count as one request. Other tasks, such as contact‑info extraction, count as separate requests. Subscriptions are billed monthly via Stripe and continue until manually canceled at the end of the billing cycle.
EmailWhiz pros
- Condenses long emails into concise key points
- Automatically suggests context‑aware reply drafts
- Identifies action items and creates follow‑up tasks
- Extracts full contact details from email bodies
- Saves parsed contacts directly to Google Sheets
- Supports contact data from 195 countries
- Reduces manual data entry for lead capture
- Helps avoid missing important dates and commitments
- Saves key decisions and action items for later reference
- Works inside Gmail’s right sidebar without leaving the inbox
- Powered by Google Vertex AI PaLM for responsible AI handling
- Provides a single request bucket for summarize‑reply‑task in one call
- Integrates directly with Google Workspace tools
- Speeds up routine email processing for high‑volume users
- Keeps structured data in spreadsheets for easy reporting and follow‑up
EmailWhiz cons
- Only 5 free requests per user before requiring payment
- Pricing is per‑user per‑month which can scale up for teams
- Each contact‑extraction or special task counts as a separate request
- Does not auto‑send or auto‑reply emails on your behalf
- No built‑in support for advanced inbox rules or filters
- Limited to Gmail and Google Workspace ecosystems
- Data extraction depends on how clearly contact info is formatted
- Generated suggestions still require manual review for accuracy
- No native two‑way sync with external CRMs or task managers
- No built‑in email analytics or performance‑tracking dashboard
Frequently asked questions about EmailWhiz
How are requests counted in EmailWhiz?
EmailWhiz counts one request each time the add‑on performs a task. Summarizing an email, providing a suggested reply, and creating follow‑up tasks on the same message together count as a single request. Other operations, such as extracting contact information from an email body or running separate helper actions, each require their own request. This means you can get multiple outputs from one email without multiple charges, but each additional distinct task on a different message or data block consumes another request.
What exactly does the free tier include?
The free tier gives each user 5 requests to try EmailWhiz without charge. These requests can be used on any combination of summarization, reply suggestions, task creation, or contact extraction, following the same request‑counting rules as the paid plans. Once a user exhausts these 5 requests, they must subscribe to one of the paid plans to continue using the add‑on’s features.
Can EmailWhiz send emails or replies automatically?
No, EmailWhiz does not send emails or replies on your behalf; it only generates summaries, suggested replies, and follow‑up tasks within the Gmail sidebar. You must manually review and edit the suggested text, then send the email yourself using Gmail’s standard compose interface. This design keeps the tool as an assistant rather than an autonomous sender, giving you full control over what is sent.
Where does EmailWhiz store the data it extracts?
EmailWhiz saves key points, suggested replies, and tasks as structured data in your own Google Sheets spreadsheet, which you set up when configuring the add‑on. Contact information extracted from emails is also saved into the same or a linked spreadsheet, so the data remains under your control inside Google Workspace. The app does not maintain a separate external database for your contacts or task records.
Does EmailWhiz integrate with other tools or CRMs?
EmailWhiz primarily integrates with Google Workspace services like Gmail, Google Sheets, and Google Tasks. It does not offer built‑in two‑way sync with external CRMs, helpdesk systems, or project tools; to connect with those platforms, you would typically export or sync your Google Sheets data using separate connectors or scripts. This makes it strongest for users already working within the Google ecosystem.
How accurate is the contact‑info extraction?
EmailWhiz uses AI to parse and structure contact fields from text you paste into its input box, but extraction accuracy depends on how clearly the information is formatted in the original email. Ambiguous or poorly formatted strings (such as multiple people listed in one block without clear labels) may result in missing or misplaced fields, so users should always review the parsed entries before treating them as final. The tool is designed to speed up data entry, not to replace manual verification.
Is EmailWhiz safe and compliant with Google’s policies?
EmailWhiz runs as a Google Workspace Marketplace add‑on and leverages Google Vertex AI PaLM, which Google has evaluated for potential harms, biases, and downstream uses. The app does not store your emails permanently; it processes them in the context of your Gmail session and writes only structured outputs into your Google Sheets files. However, the developer’s disclaimer states that users are responsible for checking the accuracy and appropriateness of generated content before acting on it.
Can I cancel my subscription anytime?
Yes, you can cancel your EmailWhiz subscription at any time through the billing interface. After cancellation, your access continues until the end of the current billing cycle, so you do not lose paid time immediately. Once the cycle ends, you will no longer be charged and the add‑on will revert to the free request limit, after which no further tasks can be run without re‑subscribing.
Are refunds available for EmailWhiz plans?
EmailWhiz does not offer refunds for past subscription fees. If you cancel your plan, you keep using the service until the end of the billing period you have already paid for, but any amount already charged will not be returned. This no‑refund policy is specific to the add‑on’s billing setup handled via Stripe.
Who is EmailWhiz best suited for?
EmailWhiz is best suited for professionals and small teams that handle high‑volume or lead‑heavy email inboxes, such as sales reps, recruiters, customer‑support agents, and project managers. It is particularly useful for anyone who regularly needs to capture leads, summarize discussions, track action items, and maintain contact lists in Google Sheets without manual typing. It is less ideal for users looking for fully automated email workflows or deep integration beyond Google Workspace.