MailWizard
MailWizard is an AI Email Assistant designed to facilitate the process of email writing. Whether for new messages, fine-tuning drafts, or responding to received...
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What is MailWizard?
MailWizard is an AI‑powered inbox management tool that filters, summarizes, and automates your email so only urgent and important messages stay in your inbox while the rest are bundled into digestible summaries. It works on top of your existing email client, such as Gmail or Outlook, and uses smart workflows to automatically prioritize emails based on criteria you define in plain language, like ‘emails from my boss’ or ‘urgent client messages’. A custom rule engine lets you set up one‑click cleanup actions, such as archiving, labeling, or moving less critical emails out of sight.
Key features include AI‑generated summaries for filtered emails, scheduled digests, and optional audio summaries you can listen to on the go, effectively turning your inbox into a curated feed of what truly matters. The tool also offers a flexible workflow system so you can create unlimited filters for different categories like project updates, marketing newsletters, or support tickets, each with its own timing and delivery rules. MailWizard emphasizes security and privacy by keeping all data in EU‑based infrastructure, anonymizing personal information, and encrypting data in transit and at rest.
This tool is for professionals who receive 30+ emails daily and want to save time and mental bandwidth by avoiding inbox chaos, missing critical messages, and endless sorting. It suits founders, managers, salespeople, and anyone who juggles multiple correspondence streams and wants a system that surfaces only what they must act on. MailWizard is also appealing to privacy‑conscious users thanks to its GDPR‑compliant design and transparent security roadmap, including plans for SOC 2 and ISO 27001‑aligned certifications.
MailWizard pricing
Pricing model: Freemium
MailWizard offers a 14‑day free trial with no credit card required. The Starter plan costs €9 per month and includes unlimited workflows, email actions (archive, label, move), summaries, up to 750 emails processed per month (~25 daily), and support for one email account. The Pro plan is €19 per month for the first 1,000 users and then €29 for new users, including unlimited workflows, the same email actions and summaries, up to 3,000 emails processed per month (~100 daily), support for two email accounts, and audio summaries. Users keep their data in their original email accounts if they cancel; only MailWizard’s workflows and summaries are removed.
MailWizard pros
- Intelligently filters emails so only important ones stay in the inbox
- Bundles non‑urgent emails into compact summaries
- Supports plain‑language workflow definitions like ‘emails from my boss’
- Offers one‑click email cleanup actions (archive, label, move)
- Provides AI‑generated summaries for each filtered email
- Lets you schedule digests by topic and frequency
- Includes audio summaries you can listen to like a mini podcast
- Reduces daily inbox time from 45+ minutes to roughly 5–10 minutes
- Works on top of existing Gmail or Outlook accounts without changing your setup
- Respects user control: nothing runs without your approval
- Keeps your data in EU‑based infrastructure with GDPR focus
- Anonymizes personal data before AI processing
- Uses AES‑256 encryption in transit and at rest
- Supports multi‑factor authentication and secure access controls
- Clear pricing tiers with a free trial and no credit card required
- Unlimited workflows even on the cheapest paid plan
- Two email accounts supported on the Pro tier
- Transparent email‑processing limits per month per plan
MailWizard cons
- Limited to email inbox management and summaries, not full CRM or project features
- No native mobile app interface, only web‑based or email‑client integration
- Privacy‑conscious users may still be uncomfortable with third‑party email access
- Processing caps per month may force upgrades for heavy email users
- Limited help for non‑technical users to set up complex workflows
- No offline summarization or workflow execution
- Supports mainly Gmail and Outlook; other clients may have limited or future support
- Audio summaries available only on higher‑tier plans
- No collaboration features for shared inboxes or team workflows
- No advanced reporting or analytics dashboard beyond basic summaries
Frequently asked questions about MailWizard
How does MailWizard decide which emails are important?
MailWizard uses workflows you define in plain language, such as ‘emails from my boss’ or ‘messages with urgent in the subject,’ to identify urgent and important emails, then leaves them in your inbox while bundling the rest into summaries.
Does MailWizard change how my email client works?
No, MailWizard connects securely on top of your existing email client and does not alter your underlying setup; your Gmail or Outlook behaves the same way, only with added filters, actions, and summaries.
Can I still see the emails that are filtered out?
Yes, non‑urgent emails are never deleted; they are either archived, labeled, or moved according to your rules, and you can always review them through your email client or via the digest summaries.
How long does it take to set up MailWizard?
Setup typically takes about 5–10 minutes: you connect your email account, then choose or create workflows by describing what matters to you, and MailWizard builds filters and actions around those descriptions.
What happens if I reach my monthly email limit?
When you hit your monthly processing cap, new emails continue to arrive in your inbox as usual and are not automatically processed until the next billing cycle or until you upgrade your plan.
Is my data stored outside the European Union?
No, MailWizard stores and processes all data within EU‑based infrastructure to comply with GDPR and to ensure European data sovereignty, with anonymized patterns sent only to approved EU AI partners.
Does MailWizard read my emails fully or only metadata?
MailWizard processes the full content of your emails to create accurate summaries and filters, but it anonymizes personal data on its secure EU servers and uses strong encryption for everything in transit and at rest.
Can I use MailWizard with multiple email accounts?
Yes, on the Pro plan you can connect up to two email accounts, while the Starter plan supports only one email account with the same workflow and summary features.
What happens to my emails and workflows if I cancel MailWizard?
Your original emails remain untouched in your Gmail or Outlook account; MailWizard stops creating new workflows and summaries, and any labels it added stay, but no new processing or labels are applied.
Are audio summaries available on all plans?
Audio summaries are only included in the Pro plan; the Starter plan provides only text‑based summaries and workflows without the option to listen to your email digests as audio.