TimeHero
TimeHero is a work management tool powered by artificial intelligence, enabling users to plan, manage, and automate their tasks, projects, ...
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What is TimeHero?
TimeHero is a smart task planning and work management tool that automatically schedules tasks, projects, and recurring work around your real‑world calendar and availability using AI. It integrates with tools like Gmail, Slack, Asana, Google Workspace, and Microsoft 365 so that tasks pulled in from emails, chats, or external apps are planned into your actual free time, not just given due dates. TimeHero keeps recalculating plans whenever meetings change, new tasks arrive, or priorities shift, so individuals and teams always see what they should work on next and when.
For managers and team leads, TimeHero provides visibility into who is working on what, when, and how much time is being spent, reducing the need for status‑update meetings. It offers workload and capacity views so you can spot overloaded team members, risky tasks, and projects that are falling behind, then reassign or adjust plans in real time. For remote or hybrid teams using many apps, TimeHero acts as a central work hub that unifies plans, timesheets, and project forecasts in one timeline.
For individual workers, TimeHero functions as a daily work planner that turns a long list of to‑dos into a time‑boxed schedule your calendar can actually follow. It supports autonomous recurring tasks, smart templates for repeatable workflows, built‑in time tracking, and automatic risk detection for tasks that are too close to their deadline. Overall, TimeHero is designed for knowledge workers, creative teams, agencies, and service‑based businesses that want to replace manual planning with an always‑up‑to‑date, adaptive plan that evolves with their real‑world schedule.
TimeHero pricing
Pricing model: Freemium
TimeHero offers a free 7‑day trial with no credit card required in many signup paths. After the trial the main pricing tiers are Standard at 15 USD per user per month, Professional at 30 USD per user per month, and Enterprise at 60 USD per user per month. The Standard plan includes core project management, automatic task scheduling, Kanban, Gantt, automatic timesheets, smart templates, and integrations with Google Workspace and Office 365 calendars plus Zapier. The Professional plan adds recurring monthly projects, time billing, project budgeting and forecasting, expenses, team scheduling, approval workflows, Microsoft Exchange integration, and premium support. The Enterprise plan includes all Professional features plus SAML‑based single sign‑on, department accounts, audit reports, corporate branding, two‑factor authentication, granular administrative permissions, dedicated account management, workflow consulting, API access, and custom reporting.
TimeHero pros
- AI‑driven task scheduling around real calendar availability
- Automatic plan updates when meetings or tasks change
- Smart recurring tasks that reschedule themselves
- Integration with Gmail for creating tasks from emails
- Slack integration to plan tasks from messages
- Connector support for Asana and other project tools
- Zapier integration to connect over 1000 apps
- Smart workflow templates for repeatable processes
- Built‑in time tracking with automatic timesheets
- Automatic risk detection for tight deadlines
- Project forecasting and capacity/workload views
- Gantt‑style planning and project maps for complex work
- Real‑time dashboards for managers to monitor progress
- Scheduled task planning view instead of just due dates
- Support for remote and distributed teams
TimeHero cons
- No perpetual free tier, only a limited‑time trial
- Steeper learning curve for complex adaptive planning UI
- Potentially overkill for very small teams or solo users
- Advanced features locked behind higher‑price plans
- Some integrations require external connectors such as Zapier
- Calendar quality depends on how tightly you sync personal calendars
- Limited offline capability compared to native‑only tools
- Enterprise‑grade features may be too complex for casual users
Frequently asked questions about TimeHero
What does TimeHero actually do?
TimeHero automatically plans when to work on tasks, projects, and recurring work based on your actual calendar availability instead of just assigning due dates. It integrates with calendars and other tools to build a realistic daily plan, then continuously adapts that plan when meetings change, tasks are completed early, or priorities shift.
How is TimeHero different from other task apps?
Most task apps only show due dates and leave you to manually schedule work, while TimeHero automatically assigns specific times to work on tasks by analyzing your calendar and availability. It adds adaptive planning, automatic risk detection for deadlines, and workload views so that plans evolve with your real‑world schedule.
Does TimeHero integrate with Gmail and Slack?
Yes, TimeHero includes a Gmail add‑on that lets you turn emails into tasks and assign them to yourself or others, and it integrates with Slack so you can create tasks from messages and plan them directly into your calendar‑based work schedule.
Can TimeHero handle recurring or repeating tasks?
TimeHero supports smart recurring tasks that can be set to repeat at intervals such as weekly, monthly, or custom frequencies, and the system will automatically reschedule those tasks into available time slots as your calendar changes.
Is there a free plan or trial?
TimeHero offers a 7‑day free trial that gives access to most core features, but there is no perpetual free tier; after the trial you must choose one of the paid plans such as Standard, Professional, or Enterprise.
What kind of reporting and dashboards does TimeHero offer?
TimeHero provides dashboards and reports that show workload, capacity, project forecasts, and risk levels across tasks and teams, including Gantt‑style views, project maps, and automatic timesheets so managers can track progress without status meetings.
How does TimeHero handle team versus individual planning?
For individuals, TimeHero builds a personal daily work plan around your own calendar, while for teams it overlays multiple schedules to balance workload, detect bottlenecks, and redistribute tasks so that no one is overloaded and projects stay on track.
Can TimeHero work with external project tools like Asana?
Yes, TimeHero offers an Asana connector that lets you schedule Asana tasks around your calendar availability, so work coming from Asana is automatically planned into your real‑world free time rather than sitting only in another tool.
Does TimeHero provide time tracking and billing features?
TimeHero includes built‑in time tracking that lets you start timers from tasks and automatically logs time into timesheets, and higher‑tier plans add time billing, project budgeting, expenses, and forecasting suitable for agencies and service businesses.
What enterprise or admin features are available?
The Enterprise plan adds SAML‑based single sign‑on, department accounts, audit reports, corporate branding, two‑factor authentication, fine‑grained administrative permissions, dedicated account management, workflow consulting, API access, and custom reporting to support larger organizations’ security and governance needs.