Equal Time
Equal Time is a virtual meeting assistant tool designed to facilitate effective and inclusive meetings for everyone. It is compatible with ...
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What is Equal Time?
Equal Time is an AI-powered meeting notetaker and communication coach that automatically joins your Zoom, Google Meet, and Microsoft Teams calls to transcribe meetings, generate summaries, and track participation metrics. The tool provides real-time speaking time tracking, interruptions detection, mansplaining detection, sentiment analysis, and DEI metrics to help facilitate inclusive and equitable meetings. After each meeting, users receive detailed notes with action items, decisions made, and next steps clearly identified.
Key features include AI-generated meeting notes with customizable templates for different meeting types (Sales Discovery, Interview, Team Meeting, Class), searchable transcripts across all meetings, global search functionality, video playback with timestamps, automated attendance tracking, and the ability to ask the AI questions about past meetings. Equal Time also offers personalized AI executive coaching with features like Conviction Coaching to eliminate hedging language, Leadership Wins Reports, Credit Keeper to track idea contributions, and Promotion Path Finder to help women advance in their careers. The tool supports 102 languages with auto-language detection and integrates with Salesforce, Hubspot, Pipedrive, Slack, Notion, Linear, and 8000+ apps through Zapier.
Equal Time is designed for DEI leaders, managers, teachers, coaches, HR professionals, recruiters, engineering teams, sales teams, executives, and students. It helps organizations measure inclusion KPIs, improve meeting quality, reduce time wasted, and build more inclusive cultures. The platform is trusted by organizations like Salesforce, Spotify, Netflix, Dandy, George Washington University, and NYU. Enterprise features include white labeling, SSO, advanced reporting, custom onboarding, and admin access to aggregate team data.
Equal Time pricing
Pricing model: Freemium
Equal Time offers a free trial to start. Premium plan: $18/month per user (monthly) or $15/month per user (annual) with unlimited transcription, unlimited AI summaries, unlimited storage, speaking time tracking, speaking time by gender, custom vocabulary up to 1000 terms, global search, mansplaining detection, 102 languages supported, Ask Equal Time, timestamp video playback, and AI-driven coaching. Team plan: $79/month for up to 5 users including everything in Premium plus administrative oversight, team-wide metrics, custom onboarding with customer success team, and 30/90-day check-in meetings. Company License: Custom pricing upon request with company-wide deployment, user management and licensing, SSO (Single Sign-On), advanced reporting, advanced security and compliance controls, and white-glove onboarding. White labeling program: $5,000 setup fee, minimum 30 Premium or Vantage subscriptions, 20% off for 30-100 seats, 30% off for 100+ seats.
Equal Time pros
- Unlimited transcription with no minute caps or storage limits
- Works with Zoom, Google Meet, and Microsoft Teams
- Real-time speaking time tracking per person and by gender
- Mansplaining detection with helpful feedback
- Interruption and monologue tracking
- AI-generated meeting notes with customizable templates
- 102 languages supported with auto-language detection
- Personalized AI executive coaching on communication and leadership
- Conviction Coaching to eliminate hedging language
- Credit Keeper feature to track idea contributions for promotions
- Promotion Path Finder identifies non-promotable tasks
- Sentiment analysis showing positive, neutral, negative tones
- Searchable transcripts across entire meeting history
- Video playback with timestamps from transcript
- Automatically drafts follow-up emails with AI
- Integrates with Salesforce, Hubspot, Slack, Notion, Linear
- 8000+ integrations through Zapier webhooks
- GDPR and CCPA compliant with SOC2 certified data centers
- Custom vocabulary support up to 1000 terms
- White labeling option for coaches and enterprises
- Works on meetings up to 8 hours long
- Hybrid mode with speaker diarization for in-person meetings
- Automated attendance tracking with join/leave times
- Inclusion Score displayed in real-time
Equal Time cons
- Free tier appears limited with paid plans required for full features
- Meeting history and trends only available for paid users
- Admin access and team metrics require Team plan or higher
- Company License pricing is custom (not publicly listed)
- $18/month for Premium may be expensive for some individuals
- Gender detection can mis-gender participants without pronoun setup
- 8-hour meeting limit may not work for very long sessions
- Requires calendar integration for automatic meeting joining
- Data stored on US East Coast by default (custom geography available)
- SSO only available on Company License plan
- White labeling requires 30-seat minimum and $5000 setup fee
- Not all advanced coaching features available on free trial
- Speaker labels in hybrid mode are A, B, C instead of names
- 20 languages for auto-detection while 102 supported total
- No mobile app mentioned for reviewing notes on the go
Frequently asked questions about Equal Time
Does Equal Time work with Zoom, Google Meet, and Microsoft Teams?
Yes. Equal Time integrates with Zoom, Google Meet, and Microsoft Teams for automatic meeting capture. You can install it on Zoom from the marketplace, add it to Google Meet from the Chrome Web Store, and sign up for the MS Teams waitlist. The Equal Time notetaker bot will automatically join your meetings when you connect your Google Calendar.
Can Equal Time record meetings automatically from my calendar?
Yes! Equal Time can automatically join and record your meetings directly from your calendar. Once you connect your calendar, you can adjust your settings so that Equal Time joins either all meetings on your schedule or only the ones you've explicitly accepted. This means even if you're double-booked or can't attend in person, Equal Time can still capture the full transcript, summaries, and action items for you.
Does Equal Time provide AI-generated meeting notes?
Yes. Equal Time delivers high-quality AI-generated meeting notes, including transcripts, decisions, and action items for every call. You can select meeting notes templates to match your meeting type (Sales Discovery, Interview, Team Meeting, Class, etc.), and Action Items, Decisions Made, and Next Steps are clearly identified. Meeting notes can be automatically emailed to all participants when your meeting ends.
Can Equal Time detect interruptions or mansplaining?
Yes. Equal Time detects interruptions and instances of mansplaining, giving teams insights into meeting dynamics. The AI will auto-detect any instances of mansplaining and give helpful feedback. You'll get alerts about when someone has mansplained, and the tool also tracks interruptions and monologues to help facilitate more mindful discussions.
What languages does Equal Time support?
Equal Time supports 102 languages total with auto-language detection. Twenty languages are automatically detected including English, Spanish, French, German, Italian, Portuguese, Dutch, Hindi, Japanese, Chinese, Finnish, Korean, Polish, Russian, Turkish, Ukrainian, and Vietnamese. The full list includes Afrikaans, Albanian, Amharic, Arabic, Armenian, Arabic, Bengali, Bulgarian, Catalan, Croatian, Czech, Danish, Estonian, Greek, Hebrew, Hungarian, Icelandic, Indonesian, Norwegian, Romanian, Serbian, Swahili, Swedish, Thai, Vietnamese, Urdu, Uzbek, Welsh, and many more.
Can I add custom vocabulary or acronyms to Equal Time?
Yes! Equal Time supports up to 1,000 custom terms—including proper names, acronyms, and company-specific jargon. You can add them directly in your Account Settings, and Equal Time will use your preferred spellings in transcripts and meeting summaries. For organizations on a Company License, batch uploads are also available so you can import a large set of terms at once. This makes Equal Time especially useful for industries with specialized language like healthcare, education, finance, or tech.
Does Equal Time provide AI coaching after meetings?
Yes. Equal Time provides personalized AI coaching on communication, presence, and facilitation after every meeting. Features include Conviction Coaching that identifies hedging language like 'may', 'I think', 'maybe' and suggests stronger alternatives, Leadership Wins Reports showing how you effectively guided conversations, Credit Keeper to track ideas you contributed for promotion discussions, and Promotion Path Finder that identifies non-promotable tasks and suggests strategic opportunities instead.
Can I search across all my past meeting transcripts in Equal Time?
Yes. Equal Time includes a global search feature, so you can instantly find details across all your past meetings. You can search for keywords or phrases in a single transcript or your entire meeting history to identify exactly where and when topics were discussed. This is available in the Equal Time webapp where you can log in to review your meeting data and transcripts.
Does Equal Time work in Hybrid Meetings?
Yes, Equal Time works for hybrid meetings. To activate it, set your Account Settings to 'hybrid mode' by enabling 'Speaker Diarization for Hybrid Meetings'. Then schedule a meeting on your calendar, add a meeting link (Zoom, MS Teams, Google Meet), and invite at least one other participant. When the meeting starts, join from your phone or laptop and leave it open on the table with the microphone able to listen to all people in the room. Each person's voice will be labeled A, B, C, etc., and you'll get a full transcript, summary, and analytics.
Can Equal Time be white labeled?
Yes. Equal Time offers a white-label option that allows coaches, training firms, and enterprises to deliver the AI meeting notetaker and leadership coaching tools under their own brand. You can replace Equal Time's logos with your own, customize the notetaker's name, and present transcripts, summaries, and coaching insights as part of your own offering. For coaches, this creates new revenue opportunities and keeps clients connected to your practice. For enterprises, it reinforces culture and trust. The program requires a $5,000 setup fee and minimum 30 Premium or Vantage subscriptions, with 20% off for 30-100 seats and 30% off for 100+ seats.